Library Skills Series How to Use the Vertical File

Definition The vertical file according to Marty Bloomberg is: “a useful tool for providing access to uncataloged collection. Types of materials placed in a vertical file collection may include pamphlets, clippings, maps, brochures, photographs, postcards, and other ephemeral items." (Marty Bloomberg, Introduction to Public Services for Library Technicians. 4th ed. Littleton: Libraries Unlimited, Inc., 1985. p.269). The vertical file can be beneficial for readers in many ways, it: Furnishes access to a wider range of subject materials. Supplies materials of a current nature. Provides access to information from difficult-to-obtain sources Meets the demand for information in brief format.   Acquisition Vertical file materials are acquired in several ways. Many of these materials arrive unsolicited as gifts from individuals or organizations. Other materials are selected or directly gathered at meetings or fairs and on visits to institutions and conferences. Other materials are obtained in response to specific purchase requests. Usually vertical files contain both free and inexpensive materials. (F.S Bernhardt, Introduction to Library Technical Services. New York: Wilson, 1979. p.289).   Arrangement of Materials in a Vertical File Vertical Files are arranged in metal cabinets with file folder for each subject, but pamphlet boxes can also be used. Each item is stamped with a library stamp and the date of acquisition because many of vertical file source do not contain copyright or publication dates, so dating them is essential. There are two popular ways of arranging materials alphabetically in a vertical file: one by subject headings and the second by classification number. If the materials are arranged by subjects, items on the same subject are placed in a folder or envelope, then a subject heading is assigned. If the file is arranged by classification number, the same system might be implemented by using classification numbers in place of subject headings (Marty Bloomberg. Op. Cit., p. 269). A vertical file is thus a good source of information for students and researchers. A student should be aware of the vertical file as well as other sources of information in order to write a good term paper or report. Access to Vertical File To use materials from the vertical file, a student should present his/her Library Card. Vertical file materials may be used inside Library only. Photocopying these materials is permitted.   This Series is Dedicated To:  Br. Anton de Roeper, FSC Vice Chancellor (1987-1993) For his strong support to the Library as reflected in his statement: "I remain convinced that the frequency of student access to the library facilities is a very good indicator of the quality of intellectual work undertaken  in  the  University. In  the   academic sphere this is my chief preoccupation".   Bethlehem University Library, 1996 All rights reserved